Oxford Photographers
Privacy Policy and Cookie Policy
21.06.2021
Background
Oxford Photographers understands that your privacy is important to you and
that you care about how your information is used and shared online. We respect and
value the privacy of everyone who visits Our Site and will only collect and use
information in ways that are useful to you and in a manner consistent with your
rights and Our obligations under the law.
This Policy applies to Our use of any and all data collected by us in relation to your
use of Our Site. Please read this Privacy Policy carefully and ensure that you
understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your
first use of Our Site AND you will be required to read and accept this Privacy Policy
when signing up for our newsletter. If you do not accept and agree with this Privacy
Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” means an account required to access and/or use certain areas and
features of Our Site;
“Cookie” means a small text file placed on your computer or device by Our Site when
you visit certain parts of Our Site and/or when you use certain features of Our Site.
Details of the Cookies used by Our Site are set out in section 12, below;
“Our Site” means this website, www.oxfordphotographers.co.uk;
“UK and EU Cookie Law” means the relevant parts of the Privacy and Electronic
Communications (EC Directive) Regulations 2003 as amended in 2004, 2011 and
2015; and
“We/Us/Our” means UK Photographers Ltd, a limited company registered in England and
Wales under 14779493, whose registered address is 3 Brookfield way, Cambridge,
CB23 5EB and whose main trading address is 3 Brookfield Way, Cambridge, CB23
5EB. - Information About Us
2.1 Our Site, www.oxfordphotographers.co.uk, is owned and operated by
UK Photographers Ltd, a limited company registered in England & Wales under
14779493, whose registered address is 3 Brookfield Way, Cambridge, CB23 5EB and
whose main trading address is 3 Brookfield Way, Cambridge, CB23 5EB.
2.2 Our data protection officer can be contacted at ukphotographersdirectory@gmail.com
2.3 We are regulated by the British Institute of Professional Photography.
2.4 N/A - Scope – What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. It does not extend to any
websites that are linked to from Our Site (whether We provide those links or
whether they are shared by other users). We have no control over how your data is
collected, stored, or used by other websites and We advise you to check the privacy
policies of any such websites before providing any data to them. - What Data Do We Collect?
Some data will be collected automatically by Our Site, for further details, please see
section 12 on Our use of Cookies on this page, other data will only be collected if you
voluntarily submit it and consent to Us using it for the purposes set out in section 5,
for example, when signing up for an Account. Depending on your use of Our Site, We
may collect some or all of the following data:
4.1 name;
4.2 date of birth;
4.3 gender;
4.4 business/company name;
4.5 job title;
4.6 profession;
4.7 contact information such as email addresses and telephone numbers;
4.8 demographic information such as postcode, preferences and interests;
4.9 financial information such as credit/debit card numbers;
4.10 IP address (automatically collected);
4.11 Web browser type and version (automatically collected);
4.12 operating system (automatically collected);
4.13 a list of URLs starting with a referring site, your activity on Our Site, and the site
you exit to (automatically collected);
4.14 add further information as required. - How Do We Use Your Data?
5.1 All personal data is stored securely in accordance with the EU General Data
Protection Regulation (Regulation (EU) 2016/679) (GDPR). For more details on
security see section 6, below.
5.2 We use your data to provide the best possible products and services to you. This
includes:
5.2.1 Supplying Our products and services to you;
5.2.2 Personalising and tailoring Our products and services for you;
5.2.3 Responding to communications from you;
5.2.4 Supplying you with email e.g. newsletters that you have subscribed to (you
may unsubscribe or opt-out at any time by unsubscribing or letting us know of your
wish to unsubscribe;
5.2.5 Analysing your use of Our Site to enable us to continually improve Our Site and
your user experience;
5.3 In some cases, the collection of data may be statutory or contractual
requirement and We will be limited in the products and services We can provide
you without your consent for Us to be able to use such data.
5.4 With your permission and/or where permitted by law, We may also use your
data for marketing purposes which may include contacting you by email with
information, news and offers on Our products AND/OR services. We will not,
however, send you any unsolicited marketing or spam and will take all reasonable
steps to ensure that We fully protect your rights and comply with Our obligations
under the GDPR and the Privacy and Electronic Communications (EC Directive)
Regulations 2003, as amended in 2004, 2011, and 2015.
5.5 Advertisers whose content appears on Our Site may engage in what is known as
“behavioural advertising” – advertising which is tailored to your preferences, based
on your activity. Your activity is monitored using Cookies, as detailed below in
section 12. You can control and limit your data used in this way by adjusting your
web browser’s privacy settings. Please note that We do not control the activities of
such advertisers, nor the information they collect and use. Limiting the use of your
data in this way will not remove the advertising, but it will make it less relevant to
your interests and activities on Our Site.
5.6 Under GDPR we will ensure that your personal data is processed lawfully, fairly,
and transparently, without adversely affecting your rights. We will only process your
personal data if at least one of the following basis applies:
a) you have given consent to the processing of your personal data for one or more
specific purposes;
b) processing is necessary for the performance of a contract to which you are a party
or in order to take steps at the request of you prior to entering into a contract;
c) processing is necessary for compliance with a legal obligation to which we are
subject;
d) processing is necessary to protect the vital interests of you or of another natural
person;
e) processing is necessary for the performance of a task carried out in the public
interest or in the exercise of official authority vested in the controller; and/or
f) processing is necessary for the purposes of the legitimate interests pursued by us
or by a third party, except where such interests are overridden by the fundamental
rights and freedoms of the data subject which require protection of personal data, in
particular where the data subject is a child. - How and Where Do We Store Your Data?
6.1 We only keep your data for as long as We need to in order to use it as described
above in section 5, and/or for as long as We have your permission to keep it. In any
event, We will conduct an annual review to ascertain whether we need to keep your
data. Your data will be deleted if we no longer need it in accordance with the terms
of our Data Retention Policy. Our Data Retention Policies are:
[Insert list] 6.2 Your data will only be stored within the UK and the European
Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway,
Iceland and Liechtenstein).
6.3 Data security is of great importance to Us, and to protect your data We have put
in place suitable physical, electronic, and managerial procedures to safeguard and
secure data collected through Our Site.
6.4 Steps We take to secure and protect your data include:
6.4.1 Use of third-party software: Light Blue.
6.5 Notwithstanding the security measures that We take, it is important to
remember that the transmission of data via the internet may not be completely
secure and that you are advised to take suitable precautions when transmitting to Us
data via the internet. - Do We Share Your Data?
7.1 We may share your data with other companies in Our group. This includes [Our
subsidiaries AND/OR Our holding company and its subsidiaries.
7.2 We may contract with third parties to supply products and services to you on Our
behalf. These may include payment processing, delivery of goods, search engine
facilities, advertising, and marketing. In some cases, the third parties may require
access to some or all of your data. Where any of your data is required for such a
purpose, We will take all reasonable steps to ensure that your data will be handled
safely, securely, and in accordance with your rights, Our obligations, and the
obligations of the third party under the law. We currently contract with:
Light Blue, SmugMug, and Loxley Colour.
7.3 We may compile statistics about the use of Our Site including data on traffic,
usage patterns, user numbers, sales, and other information. All such data will be
anonymised and will not include any personally identifying information. We may
from time to time share such data with third parties such as prospective investors,
affiliates, partners, and advertisers. Data will only be shared and used within the
bounds of the law.
7.4 In certain circumstances We may be legally required to share certain data held by
Us, which may include your personal information, for example, where We are
involved in legal proceedings, where We are complying with the requirements of
legislation, a court order, or a governmental authority. We do not require any
further consent from you in order to share your data in such circumstances and will
comply as required with any legally binding request that is made of Us. - What Happens If Our Business Changes Hands?
8.1 We may, from time to time, expand or reduce Our business and this may involve
the sale and/or the transfer of control of all or part of Our business. Data provided
by users will, where it is relevant to any part of Our business so transferred, be
transferred along with that part and the new owner or newly controlling party will,
under the terms of this Privacy Policy, be permitted to use the data for the purposes
for which it was originally collected by Us.
8.2 In the event that any of your data is to be transferred in such a manner, you will
be contacted in advance and informed of the changes. When contacted you will be
given the choice to have your data deleted or withheld from the new owner or
controller. - How Can You Control Your Data?
9.1 When you submit information via Our Site, you may be given options to restrict
Our use of your data. We aim to give you strong controls on Our use of your data
(including the ability to opt-out of receiving emails from Us which you may do by
unsubscribing using the links provided in Our emails and at the point of providing
your details AND/OR Send Us an email).
9.2 You may also wish to sign up to one or more of the preference services operating
in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone
Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”).
These may help to prevent you from receiving unsolicited marketing. Please note,
however, that these services will not prevent you from receiving marketing
communications that you have consented to receive. - Your Right to Withhold Information and Your Right to Withdraw Information
After You Have Given it
10.1 You may access certain areas of Our Site without providing any data at all.
However, to use all features and functions available on Our Site you may be required
to submit or allow for the collection of certain data.
10.2 You may restrict your internet browser’s use of Cookies. For more information,
see section 12 and Our Cookie Policy.
10.3 You may withdraw your consent for Us to use your personal data as set out in
section 5 at any time by contacting Us using the details set out in section 15, and
We will delete Your data from Our systems. However, you acknowledge this may
limit Our ability to provide the best possible products and services to you. - How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by Us
(where such data is held). Please Contact Us for more details at
ukphotographersdirectory@gmail.com, or using the contact details below in section 12.
Alternatively, please refer to Our Data Privacy Protection. - What Cookies Do We Use and What For?
12.1 Our Site may place and access certain first-party Cookies on your computer or
device. First-party Cookies are those placed directly by Us and are used only by Us.
We use Cookies to facilitate and improve your experience of Our Site and to provide
and improve Our [products and] services. For more details, please refer to section 5,
above, and to section 12.6 below. We have carefully chosen these Cookies and have
taken steps to ensure that your privacy is protected and respected at all times.
12.2 By using Our Site you may also receive certain third-party Cookies on your
computer or device. Third-party Cookies are those placed by websites, services,
and/or parties other than Us. We use third-party Analytics Cookies on Our Site to
compile visitor statistics such as how many people have visited our website, what
type of technology they are using, etc as well as Social Media cookies so that you can
easily “Like” or share our content on the likes of Facebook and Twitter. For more
details, please refer to section 5, above, and to section 12.6 below. These Cookies
are not integral to the functioning of Our Site.
12.3 All Cookies used by and on Our Site are used in accordance with current English
and EU Cookie Law.
12.4 Before any Cookies are placed on your computer or device, subject to section
12.5 AND/OR section 12.8, you will be shown a prompt requesting your consent to
set those Cookies. By giving your consent to the placing of Cookies you are enabling Us
to provide the best possible experience and service to you. You may, if you wish,
deny consent to the placing of Cookies; however certain features of Our Site may not
function fully or as intended.
12.5 Certain features of Our Site depend on Cookies to function. UK and EU Cookie
Law deems these Cookies to be “strictly necessary”. These Cookies are shown below
in section 12.6. Your consent will not be sought to place these Cookies. You may still
block these Cookies by changing your internet browser’s settings as detailed below
in section 12.10, but please be aware that Our Site may not work as intended if you
do so. We have taken great care to ensure that your privacy is not at risk by allowing
them.
12.6 The following first-party Cookies may be placed on your computer or device:
Name of Cookie Strictly Necessary
Remembering your search settings Yes
Allowing you to add comments to our site Yes
and the following third-party Cookies may be placed on your computer or device:
Name of Cookie Strictly Necessary
Facebook Yes
12.7 Our Site uses analytics services provided by Google. Website analytics refers to
a set of tools used to collect and analyse usage statistics, enabling Us to better
understand how people use Our Site. This, in turn, enables Us to improve Our Site
and the [products and] services offered through it. You do not have to allow Us to
use these Cookies, as detailed below, however, whilst Our use of them does not
pose any risk to your privacy or your safe use of Our Site, it does enable Us to
continually improve Our Site, making it a better and more useful experience for you.
12.8 The analytics service(s) used by Our Site use(s) Cookies to gather the required
information. [Certain of these Cookies may be placed immediately when you first
visit Our Site and it may not be possible for Us to obtain your prior consent. You may
remove these Cookies and prevent future use of them by following the steps set out
below in section 12.10.] 12.9 The analytics service(s) used by Our Site use(s) the
following Cookies:
Name of Cookie Provider Strictly Necessary
Google Analytics Google Yes
12.10 You can choose to enable or disable Cookies in your internet browser. Most
internet browsers also enable you to choose whether you wish to disable all cookies
or only third-party cookies. By default, most internet browsers accept Cookies but
this can be changed. For further details, please consult the help menu in your
internet browser or the documentation that came with your device.
12.11 You can choose to delete Cookies at any time however you may lose any
information that enables you to access Our Site more quickly and efficiently
including, but not limited to, login and personalisation settings.
12.12 It is recommended that you keep your internet browser and operating system
up-to-date and that you consult the help and guidance provided by the developer of
your internet browser and manufacturer of your computer or device if you are
unsure about adjusting your privacy settings. - Summary of Your Rights under GDPR
Under GDPR, you have:
13.1 the right to request access to, deletion of, or correction of, your personal data
held by Us;
13.2 the right to complain to a supervisory authority;
13.3 be informed of what data processing is taking place;
13.4 the right to restrict processing;
13.5 the right to data portability;
13.6 object to the processing of your personal data;
13.7 rights with respect to automated decision-making and profiling (see section 14
below).
To enforce any of the foregoing rights or if you have any other questions about Our
Site or this Privacy Policy, please contact Us using the details set out in section 15
below. - Automated Decision-Making and Profiling
14.1 In the event that We use personal data for the purposes of automated decisionmaking and those decisions have a legal (or similarly significant effect) on You, You
have the right to challenge such decisions under GDPR, requesting human
intervention, expressing their own point of view, and obtaining an explanation of the decision from Us.
14.2 The right described in section 14.1 does not apply in the following
circumstances:
a) The decision is necessary for the entry into, or performance of, a contract
between You and Us;
b) The decision is authorised by law; or
c) You have given your explicit consent.
14.3 Where We use your personal data for profiling purposes, the following shall
apply:
a) Clear information explaining the profiling will be provided, including its
significance and the likely consequences;
b) Appropriate mathematical or statistical procedures will be used;
c) Technical and organisational measures necessary to minimise the risk of errors
and to enable such errors to be easily corrected shall be implemented; and
d) All personal data processed for profiling purposes shall be secured in order to
prevent discriminatory effects arising out of profiling. - Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by
email at ukphotographersdirectory@gmail.com, by telephone at 01223 927202, or by post at 3
Brookfield Way, Cambridge, CB23 5EB. Please ensure that your query is
clear, particularly if it is a request for information about the data We hold about you
(as under section 11, above). - Changes to Our Privacy Policy
We may change this Privacy Policy as we may deem necessary from time to time, or
as may be required by law. Any changes will be immediately posted on Our Site and
you will be deemed to have accepted the terms of the Privacy Policy on your first use
of Our Site following the alterations. We recommend that you check this page
regularly to keep up-to-date.
